Job Description for the Payroll Analyst II position. Review job description, requirements, and qualifications. Apply or register interest for the position.

Title: Payroll Analyst II

Position Type: Staff Full-Time

Days Per Week: Monday - Friday

Hours Per Week: 40

VP Area: Finance and Administration

Department: Business and Finance

Location: Elon Main Campus

Position Summary

We are seeking a detail-oriented Payroll Analyst II to join our dynamic Payroll team. The Payroll Analyst II role is crucial for managing various pay cycles and ensuring accurate payroll processing. This role ensures timely and accurate payroll operations and compliance with labor laws and regulations. The Payroll Analyst II will also provide support to employees regarding payroll and some benefit inquiries and will work closely with the HR department to ensure seamless processes to resolve payroll-related issues. Your expertise will contribute to the overall efficiency of our payroll systems and enhance employee satisfaction.

Benefits of Working at Elon

As an Elon University employee, you’ll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon’s personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University’s home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you’ll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation’s premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

28 annual days off, including holidays and vacation.

Immediate tuition remission for undergraduate courses

Tuition remission for approved graduate-level courses after 12 months of employment.

Retirement plan with an 8 percent contribution from the university.

Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.

Free use of campus fitness facilities.

Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.

Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon’s principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one’s identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Minimum Required Education and Experience

This job requires a bachelor's degree in accounting or business and at least 3 years of experience in higher education.

Knowledge, Skills, and Abilities

• Knowledge of payroll processes, regulations, and compliance, with the ability to manage accurate and timely payroll operations.
• Demonstrated ability to handle multiple assignments and respond quickly to changing business needs and priorities
• Strong organizational skills, attention to detail and the ability to manage multiple projects and deadlines effectively
• Excellent written communication skills required
• Ability to communicate payroll and benefits information clearly and concisely to university personnel and external parties.
• Advanced knowledge of Microsoft Excel and Word
• Demonstrated commitment to diversity, equity, and inclusion, with the ability to contribute to an inclusive working environment and to engage effectively with diverse teams and stakeholders.

Job Duties

• Payroll Processing
  • Process payroll for multiple pay cycles (bi-weekly, monthly, etc.), ensuring compliance with all relevant laws and regulations.
  • Participate in cross-training initiatives to gain proficiency in different pay cycles, enhancing overall payroll operations and team flexibility.
  • Work closely with the HR Benefits Specialist to reconcile payroll and benefits data, ensuring accurate deductions and contributions for all employees.
  • Maintain accurate employee records within the payroll system, including new hires, terminations, and changes to compensation or benefits.
  • Generate and analyze payroll reports, identifying trends and discrepancies to inform decision-making and improve processes.
  • Ensure adherence to payroll regulations and internal policies; assist with audits and provide necessary documentation as required.
  • Respond to employee inquiries regarding payroll, providing clear and timely information to resolve issues in a timely manner.
  • Collaborate on payroll system enhancements and upgrades, working with IT and external vendors to improve processes and functionality.
  • Assist in training faculty and staff members on payroll processes and best practices, promoting a knowledgeable and skilled workforce.
  • Assist in presenting at new hire orientation on time tracking and leave time off for bi-weekly and monthly employees.
• Stipends
  • Coordinates and pays stipends related to moving allowance, hiring incentives, and bonuses for all salaried employees (ongoing)
• Retirement contributions
  • Runs reports to ensure that salaried employees aren’t over the mandatory retirement limits (manual process as the payroll system does not have limiting (ongoing). Research and updates in ERP annually. 
• Coordinates with on campus and HR to communicate any changes related to pay and benefits. (ongoing)
• Coordinates, checks and uploads all staff increases in June and uploads all faculty increases in August and September into the payroll system.