Job Description for the Clinical Education Administrative Assistant position. Review job description, requirements, and qualifications. Apply or register interest for the position.

Title: Clinical Education Administrative Assistant

Position Type: Staff Part-Time

Days Per Week: Monday - Friday

Hours Per Week: 20

VP Area: Office of the Provost and Academic Affairs

Department: School of Health Sciences

Location: Elon Main Campus

Position Summary

The Clinical Education Administrative Assistant provides administrative, organizational, and systems support to the clinical education team. This role is designed to reduce operational burden, improve efficiency, and ensure consistency across processes related to scheduling, documentation, accreditation, communication, and systems management.

Benefits of Working at Elon

As an Elon University employee, you’ll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon’s personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University’s home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you’ll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation’s premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

28 annual days off, including holidays and vacation.

Immediate tuition remission for undergraduate courses

Tuition remission for approved graduate-level courses after 12 months of employment.

Free use of campus fitness facilities.

Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.

Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon’s principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one’s identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Minimum Required Education and Experience

• Associate degree (A.A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination or education and experience required. Bachelor’s degree preferred.
• 2 years of administrative support experience

Knowledge, Skills, and Abilities

• Strong organizational skills and attention to detail.
• Expertise with Microsoft Outlook, Excel, Teams, and SharePoint.
• Ability to learn Exxat (with training) to become program super-user.
• Clear written and verbal communication skills.
• Professional discretion with sensitive information.
• Ability to work autonomously with detailed instructions.

Job Duties

• Systems and Platform Support
  • Assist with routine tasks in Exxat, including data entry, checklist monitoring, report pulls as directed, document uploads, as well as system-wide audits and updates.
  • Support organization and maintenance of Microsoft Teams and SharePoint, including folder upkeep, document filing, version control, and permission requests.
  • Process Affiliation Agreements through the university system for signatures and full execution.
  • Request Certificates of Insurance for clinical facility affiliates, maintain documentation and annual distribution.
  • Help maintain standardized templates, forms, and shared resources used by the clinical team.
• Scheduling and Logistics
  • Reserve rooms for student testing, onboarding events, call-back week activities, and clinical team meetings.
  • Assist with scheduling meetings, including calendar coordination and sending meeting invites.
  • Track key dates, deadlines, and recurring tasks.
• Administrative and Communication Support
  • Draft and send routine emails using provided templates or guidance.
  • Assist with compiling and formatting materials for meetings, presentations, and student communications.
  • Support testing logistics, proctoring exams, onboarding sessions, and recurring clinical activities.
• Data Tracking and Reporting Support
  • Assist with tracking spreadsheets, lists, and internal documentation and reports, including annual verification of preceptors’ credentials and other clinical phase projects required for program accreditation compliance.
  • Help update shared trackers and dashboards. - Ensure data accuracy and flag discrepancies.
• Inclusive Community Building Community is foundational to Elon and a shared responsibility within our residential campus. All who work at Elon should demonstrate an understanding of and engagement with Elon’s foundational commitment to relationships, mentoring and collaboration in a close-knit residential community. We embrace the shared responsibility to foster inclusive excellence within a strong residential community. Accordingly, employees are expected to join together and build connections in activities that foster an active and engaged campus environment and engage in professional development to support the shared responsibility of enriching diversity, equity, and inclusion through meaningful relationships and mentoring at Elon. Employees are encouraged to, for example, attend or participate in campus activities such as College Coffee, Numen Lumen, campus cultural events, athletic events, continuing education, professional development opportunities and trainings, employee resource groups and other university-sponsored activities to demonstrate an active commitment to the Elon community.