Elon University

Job Description for the Administrative Assistant position. Review job description, requirements, and qualifications. Apply or register interest for the position.

Administrative Assistant

  • Elon Campus, North Carolina, 27244
  • Advancement Services
  • Staff Full-Time
View favorites

Title: Administrative Assistant

Position Type: Staff Full-Time

Days Per Week: Monday - Friday

Hours Per Week: 40

VP Area: University Advancement

Department: University Advancement

Location: Elon Campus

Position Summary

The Administrative Assistant for University Advancement supports the daily operations of the Associate Vice President (AVP) and Annual Giving/Advancement Communications departments. This is a dynamic role that assists with a variety of communications
(including presidential letters), supervises student staff and provides overall support to the AVP as well as several departments reporting to the AVP. The Administrative Assistant must be highly organized and efficient with the ability to balance multiple tasks and responsibilities; demonstrate good judgment and attention to detail; show strong written, verbal and interpersonal communication skills; and possess the ability to work independently and as part of a team. The position also works closely with other departments within University Advancement and across campus. In addition, this position will support some strategic initiatives for the university including the support and growth of Regional Centers, special partnerships, and professional and continuing studies efforts.

Benefits of Working at Elon

As an Elon University employee, you’ll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon’s personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University’s home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you’ll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation’s premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

28 annual days off, including holidays and vacation.

Immediate tuition remission for undergraduate courses

Tuition remission for approved graduate-level courses after 12 months of employment.

Retirement plan with an 8 percent contribution from the university.

Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.

Free use of campus fitness facilities.

Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.

Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon’s principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one’s identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Minimum Required Education and Experience

Associate’s degree or equivalent combination of education and experience.

Knowledge, Skills, and Abilities

Extensive experience with computers and technology that supports project management and daily operating procedures. Knowledge of and experience using Microsoft Office software, specifically Word, Excel, Outlook and PowerPoint. Experience with Raiser’s Edge software is very desirable.

 

Job Duties

  • Assist the Associate Vice President in conducting the day-to-day operations and projects of university advancement, including preparations for meetings, scheduling and organizing activities and supporting multiple initiatives within the division.
    • Proactively maintain calendars for professional staff members and schedule appointments as needed.
    • Maintain a professional and welcoming office environment. This includes welcoming visitors, answering calls and directing specific requests to the appropriate office or staff with an attention to customer service.
    • Carefully prepare, review and edit various types of communications.
    • Prepare materials in advance of key meetings, events and programs through briefing notebooks and prep materials.
    • Schedule complex meetings with multiple constituents.
    • Coordinate Director’s meeting agendas and disseminate information to the greater team.
    • Utilize Raiser’s Edge system to enter contact reports and pull data on key prospects.
    • Assist in the coordination of mass mailings with key partners on and off campus. (University Communications, mail houses, printers, etc.)
    • Manage the compiling and reviewing of constituency lists.
    • Supervise student staff members.
    • Assist in the management of departmental budgets; monitor and reconcile expenses.
    • Prepare and process purchase, work, print, and catering orders.
    • Manage procurement card expenses and reallocation’s.
    • Assist with remote event and travel planning.
    • Maintain several relationships with on-campus partners and offices.
    • Support and assist in on-campus event planning and management.
    • Ability to work with sensitive and confidential information.
    • Identify and participate in staff development opportunities.
    • Occasional weekend and evening duties may be required.
    • Other duties as assigned.
  • Inclusive Community Building Community is foundational to Elon and a shared responsibility within our residential campus. All who work at Elon should demonstrate an understanding of and engagement with Elon’s foundational commitment to relationships, mentoring and collaboration in a close-knit residential community. We embrace the shared responsibility to foster inclusive excellence within a strong residential community. Accordingly, employees are expected to join together and build connections in activities that foster an active and engaged campus environment and engage in professional development to support the shared responsibility of enriching diversity, equity, and inclusion through meaningful relationships and mentoring at Elon. Employees are encouraged to, for example, attend or participate in campus activities such as College Coffee, Numen Lumen, campus cultural events, athletic events, continuing education, professional development opportunities and trainings, employee resource groups and other university-sponsored activities to demonstrate an active commitment to the Elon community.

Special Instructions to Applicants: Please provide a Cover Letter, Resume and List Three References.

Apply now!

Similar Jobs

Senior Assistant Director, Transfer Admissions

Admissions
The Senior Assistant Director of Transfer Admissions provides strategic leadership and day-to-day management of transfer student recruitment and admissions for Queens University of Charlotte. Reporting to the Dean of Undergraduate Admissions, this position is responsible for developing and executing a comprehensive transfer enrollment strategy designed to increase transfer inquiries, applications, admitted students, and enrollment. Serving as the primary admissions leader for the transfer student population, the Senior Assistant Director manages the full transfer recruitment lifecycle—from prospect identification and application generation through application evaluation, admission, enrollment, and transition to Queens. The position develops recruitment strategies and transfer pathways that make Queens an accessible and compelling destination for students seeking to complete their undergraduate education. A significant focus of the role is establishing and strengthening relationships with community colleges, four-year institutions, advisors, faculty, community-based organizations, and other partners that can create sustainable transfer pipelines to Queens. The Senior Assistant Director will work collaboratively across the University to simplify the transfer experience, improve transfer credit transparency, strengthen articulation and pathway agreements, and ensure prospective transfer students receive personalized and timely support throughout the enrollment process.

Administrative Assistant
The Administrative Assistant for University Advancement supports the daily operations of the Associate Vice President (AVP) and Annual Giving/Advancement Communications departments. This is a dynamic role that assists with a variety of communications (including presidential letters), supervises student staff and provides overall support to the AVP as well as several departments reporting to the AVP. The Administrative Assistant must be highly organized and efficient with the ability to balance multiple tasks and responsibilities; demonstrate good judgment and attention to detail; show strong written, verbal and interpersonal communication skills; and possess the ability to work independently and as part of a team. The position also works closely with other departments within University Advancement and across campus. In addition, this position will support some strategic initiatives for the university including the support and growth of Regional Centers, special partnerships, and professional and continuing studies efforts.

Assistant Director of Alumni Engagement Initiatives
Reporting to the Senior Director of Alumni Engagement, the Assistant Director of Alumni Engagement Initiatives is responsible for developing and executing the strategic vision of Elon’s alumni relationship cultivation and stewardship, volunteerism and professional development efforts. The Assistant Director is responsible for building relationships with Elon alumni to engage them in activities that will enhance the future of our university. This position will design a strategic approach to identify, cultivate, and steward our alumni as partners, advocates, and investors. This position will communicate with the alumni body regularly via the monthly alumni newsletter and Elon alumni social media accounts. In addition, the Assistant Director of Alumni Engagement Initiatives will provide leadership of advancement’s alumni professional engagement efforts including, but not limited to, in-person and virtual professional development, networking opportunities and lifelong learning programs/events. The Assistant Director, in coordination with other colleagues and units across campus, will help develop, build and promote a variety of programming for alumni both on and off campus plus virtually. In addition, the Assistant Director will be responsible for managing a menu of alumni volunteer opportunities and promoting them to the alumni body. In conjunction with other members of the Alumni Engagement team, the Assistant Director will identify and recruit alumni volunteers and inspire excitement for opportunities. This position will also develop and implement a program of communication with alumni who have completed volunteer roles to inspire future and continued engagement. The person in this position is expected to be a key leader within the Alumni Engagement team and play a vital role in helping University Advancement achieve its engagement goals.

Director of Health and Well-Being Initiatives
Using knowledge of and experience with: innovative health and wellness initiatives for staff, faculty, undergraduate and graduate students, teaching, research, and leadership in a postsecondary institution as well as with: theory and academic scholarship to design, implement, and evaluate effective programs, services, and interventions; eliciting university-wide buying, readiness for collaboration and consultation with colleagues; executing strategic initiatives; building partnerships; relating effectively with a diverse range of university constituents and stakeholders; generating sole and collaborative academic scholarship for publications and national and international presentations; mentoring student research; working with diverse populations; and strategic planning and assessment: provide sustained and visible campus leadership for holistic health and wellbeing; engage and collaborate with campus faculty and staff to link curricular and co-curricular experiences to the goals of the HealthEU initiative; coordinate with leaders of initiatives in each of the six dimensions of wellbeing described in HealthEU to track and share progress and to develop innovative collaborations that support research and understanding of best practices in advancing well-being; regularly assess and communicate the impact and effectiveness of HealthEU initiatives; coordinate opportunities for faculty scholarship, creative work, and teaching to connect with HealthEU goals; co-chair the university-wide HealthEU Council; assist with planning and development of an engaging, vibrant new campus facility for integrated health and wellness; coordinate activities and operations related to research on collegiate health and wellbeing. co-supervise the Faculty Fellow for Wellness; establish collaborative goals for HealthEU initiatives and provide direct oversight for budgets, priorities, and plans for collaborative strategies that advance those goals; serve as a clearinghouse for resources, education, and collaborative programming related to health and wellbeing Participate in university events, celebrations, and traditions; serve on university, divisional, or departmental committees, task forces, and search committees; other duties as assigned by the Provost and Vice President for Academic Affairs. "This employer is an institution of higher education under 20 CFR 656.40(e).

Assistant Professor of Religious Studies
Use knowledge of and work experience with teaching Theology/Religious Studies-related undergraduate and graduate courses to teach grad and undergraduate courses in religion and religious ethics, and Elon’s Core Curriculum. Work with Religious Studies faculty to continuously improve the curriculum of the Religious Studies major. Conduct academic research in Religious Studies. Mentor students in their degree progress, course plan, and academic research. Participate in the services and activities at department and university levels to support the life and progress of the university including undergraduate research, studying abroad, serving on university and school committees, and advising student organizations. Create a constant stream of scholarly publications and contribute to the life of the university through service.

Part time custodian weekends Sat & Sun 9am-12pm

Facilities Management
The custodian position is responsible for helping maintain a clean and safe environment of all inside spaces which include Residential housing, Academic buildings, Athletic facilities, Student centers and dining locations for Elon University Campus. This includes, but not limited to, maintain and cleaning equipment, the cleaning and sanitizing of bathrooms, vacuuming floors, and removing all trash from the premises, cleaning of biohazards and high touch areas. Custodians are also responsible for monitoring special events and athletic games across campus making sure areas are clean and sanitized during events.