Job Description for the Program Assistant for Academic Excellence position. Review job description, requirements, and qualifications. Apply or register interest for the position.

Title: Program Assistant for Academic Excellence

Position Type: Staff Full-Time

Days Per Week: 4-5

Hours Per Week: 32-40

VP Area: Office of the Provost and Academic Affairs

Department: Provost

Position Summary

Reporting to the Assistant Provost for Academic Excellence and Integrity, this program assistant provides supplementary or primary administrative support to various scholarship and cohort-based academic programs such as the Fellows Program. Core duties will involve communicating and working with program directors, Admissions, and primary program assistants to support various program logistics. This includes scheduling meetings, organizing reimbursements and electronic files, supporting travel logistics, maintaining budget and participation records, and organizing program events. Additional duties may include supporting Scholars Programs as well as the Office of Provost’s work related to Artificial Intelligence and/or Academic Excellence such as Honor Societies.

Cohort-based academic programs including the Honors Program, the Elon College Fellows Program, the Nursing Fellows Program, the Business Fellows Program, the Communications Fellows Program, the Engineering Fellows Program, the Leadership Fellows Program, and the Teaching Fellows Program.

Benefits of Working at Elon

As an Elon University employee, you’ll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon’s personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University’s home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you’ll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation’s premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

28 annual days off, including holidays and vacation.

Immediate tuition remission for undergraduate courses

Tuition remission for approved graduate-level courses after 12 months of employment.

Retirement plan with an 8 percent contribution from the university.

Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.

Free use of campus fitness facilities.

Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.

Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon’s principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one’s identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Minimum Required Education and Experience

A bachelor’s degree plus 1-3 years of relevant work experience and/or training or some college plus 5+ years of relevant work experience and/or training.

Preferred Education and Experience

Outstanding communication skills (interpersonal, written, and oral), ability to effectively multi-task, high attention to detail, skill in working with other program assistants and faculty directors. Proficient with learning and implementing new technologies. Knowledge of Microsoft Office, specifically Outlook, Word, and Excel. Experience working in daily operations across various undergraduate-facing programs is preferred.

Job Duties

• Supporting the Assistant Provost and program directors with administrative duties and special program events such as travel. 
• Providing assistance to primary program assistants of the cohort programs as needed, particularly on common tasks across programs. 
• Organizing and maintaining files, data, and budget records.
• Scheduling appointments, meetings, programs, and travel.
• Assisting with special events such as Scholarship Weekends.
• Supporting the Office of the Provost with operations of programs that support scholarship and cohort-based academic programs.
• Additional duties may include supporting Scholars Programs as well as the Office of Provost’s work related to Artificial Intelligence and/or Academic Excellence such as Honor Societies.

Special Instructions to Applicants: The position will remain open until filled. Applicants should submit a cover letter, resume and list of 3 references.