Job Description for the Assistant Director of Admissions for Event Programming position. Review job description, requirements, and qualifications. Apply or register interest for the position.

Title: Assistant Director of Admissions for Event Programming

Position Type: Staff Full-Time

Days Per Week: Monday - Friday

Hours Per Week: 40

VP Area: Admissions and Financial Aid

Department: Admissions

Position Summary

The Assistant Director of Admissions for Event Programming falls under the Office of Admissions and Financial Aid. This position reports to the Director of Admissions for Campus Visit in the department of Campus Visit within Undergraduate Admissions. This role is responsible for planning and executing all on-campus undergraduate admissions events, as well as off-campus events/regional programming, all virtual programming, and will serve as a member of the daily campus visit presentation team. Additionally, this position will offer supplemental support during fall travel, along with reading admissions files before committee. The position requires strong communication and relationship building skills while serving as the admissions liaison between faculty, deans, and other campus partners for events.

Benefits of Working at Elon

As an Elon University employee, you’ll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon’s personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University’s home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you’ll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation’s premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

28 annual days off, including holidays and vacation.

Immediate tuition remission for undergraduate courses

Tuition remission for approved graduate-level courses after 12 months of employment.

Retirement plan with an 8 percent contribution from the university.

Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.

Free use of campus fitness facilities.

Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.

Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon’s principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one’s identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Minimum Required Education and Experience

Bachelor's degree with 1-3 years experience in event planning, especially within higher education.

Preferred Education and Experience

2+ year's event planning within higher education, particularly in admission/enrollment.

Job Duties

• On-Campus Event Coordination
  • Coordinate all on-campus undergraduate admissions events, including but not limited to prospective student events (fall and spring open houses), admitted student programming, scholarship weekend, inclusive excellence-themed events, and visit from school/independent counselors.
  • Alongside the Director of Campus Visits, communicate effectively with all campus constituents, including members of senior staff; deans; and faculty to ensure all parties understand their roles and responsibilities related to supporting the events.
  • Serves as main point of contact with event technology, moving and set-up/Facilities Management, Campus Safety and Police, catering, and external vendors to ensure appropriate event support.
  • Drafts calendar and timeline of annual event communication and schedule approvals.
  • Works with the Operations and Communication team to create internal and external event communications.
  • Creates staffing plan for all events and leads the staff pre-event meeting.
  • Updates post-event surveys and ensures timely delivery to constituents, drafts summary reports after each event from survey data, schedule debrief meetings and adjusts future events accordingly.
  • Alerts campus community about admissions events in timely manner.
  • Conducts peer research on admissions events and assesses the feasibility of implementation.
  • Completes Crowd Manager Certification and develops emergency response plan.
  • Participates in regularly scheduled Campus Planning and Logistics meetings.
  • Serves as member of the Fellow Weekend Planning Committee in late fall.
  • Manages a personal expense report online via Elon’s procurement card site.
• Off- Campus Event Coordination
  • Identifies appropriate venue spaces for off-campus programs.
  • Coordinates with on-site venue coordinators to set appropriate technology, catering, parking, and other event needs.
  • Collaborates with the Operations and Communications team to ensure registration and invites include the necessary information for each program.
  • Schedules pre and post-event meetings admissions staff and campus partners.
  • Coordinates necessary travel arrangements for campus partners and students as needed.
  • Supports regional admission staff members with venue coordination and submitting contracts for approval.
  • Identifies and communicates with Elon Alumni and Parents in key markets for additional volunteer support at off-campus programs.
• Virtual Event Programs
  • In collaboration with campus visit team, creates the schedule for all virtual admissions-related programming.
  • Identify dates and times for virtual events and work with.
  • Operations/Communications team on student registration and communication.
  • Review necessary communication for virtual programs.
  • Schedule presenters (admissions staff, faculty, students, campus partners) and reminders.
  • Ensure virtual content is targeted to appropriate audience within the calendar year.
    • Summer – weekly information sessions
    • Fall – weekly information session, programming to generate applications, information on scholarships programs.
    • Spring – weekly information session, admitted student session, programming for admitted students, and programing for deposit paid students.
• Daily Campus Visit / Student Supervision
  • Supports the daily campus visit experience by providing information sessions for prospective students and guests.
  • Supervises student events interns.
  • Attends weekly staff and student leader meetings, and team trainings.
  • Participates in tour guide and intern hiring and supervision.
• Inclusive Community Building – Community is foundational to Elon and a shared responsibility within our residential campus. All who work at Elon should demonstrate an understanding of and engagement with Elon’s foundational commitment to relationships, mentoring and collaboration in a close-knit residential community. We embrace the shared responsibility to foster inclusive excellence within a strong residential community. Accordingly, employees are expected to join together and build connections in activities that foster an active and engaged campus environment and engage in professional development to support the shared responsibility of enriching diversity, equity, and inclusion through meaningful relationships and mentoring at Elon. Employees are encouraged to, for example, attend or participate in campus activities such as College Coffee, Numen Lumen, campus cultural events, athletic events, continuing education, professional development opportunities and trainings, employee resource groups and other university-sponsored activities to demonstrate an active commitment to the Elon community.