Job Description for the Program Administrator position. Review job description, requirements, and qualifications. Apply or register interest for the position.

Title: Program Administrator

Position Type: Staff Full-Time

Days Per Week: M-F

Hours Per Week: 40

VP Area: Office of the Provost and Academic Affairs

Department: Bringing Theory to Practice

Position Summary

Bringing Theory to Practice (BT2P) is a national initiative, hosted at Elon University, that works to advance the core purposes of undergraduate education through innovation, advocacy, and research. We believe that all students deserve an education that fosters active learning, public engagement, and personal well-being and that these values require change in higher education. The Program Coordinator will serve as the lead administrator for BT2P, overseeing its operations, including budgeting and grants. The Program Coordinator will have both campus and outward-facing responsibilities, reporting to the Director and working with him and their staff colleagues to advance the mission of BT2P, implement strategic priorities, and plan programs, activities, and public events.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Management of administrative, office, and financial operations
• Oversight of budget and financial accounts, including liaison with Elon University financial operations
• Management of BT2P subgrants and working with Senior Project Manager on overseeing relationships with grantees
• Work with Director on development of grant proposals and oversight of grant management and reporting
• Work with Director to build and sustain campus relationships and collaborations
• Operational management of program and staff retreats, including hotel and meeting room reservations, catering, event contracts, attendee reimbursements, and other logistics
• Serving as Secretary to the Advisory Board, including scheduling and planning board discussions
• Supervising student workers who support BT2P functions such as website management, social media, and listserv

Benefits of Working at Elon

Benefits of Working at Elon University 

As an Elon University employee, you’ll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon’s personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University’s home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you’ll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation’s premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

28 annual days off, including holidays and vacation.

Immediate tuition remission for undergraduate courses

Tuition remission for approved graduate-level courses after 12 months of employment.

Retirement plan with an 8 percent contribution from the university.

Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.

Free use of campus fitness facilities.

Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.

Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon’s principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one’s identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Minimum Required Education and Experience

• Bachelor's degree
• Experience in budgeting, oversight of financial operations, and tracking financial accounts
• Experience in event management, project management, and organizational operations
• Experience in either higher education or non-profit organizations
* Strong capacity for collaboration and relationship-building within Elon University and across higher-education networks.
* Oversight of listserv communications (MailChimp)

Preferred Education and Experience

• MA in relevant field desirable but not necessary.
• Experience managing and mentoring students, interns, and entry-level colleagues is desirable
• Experience with current issues in higher education is desirable; interest in higher education is necessary
• Experience with grant management desirable
* Experience with writing, editing, and publishing newsletters desirable.

Job Duties

• Management of administrative, office, and financial operations
• Oversight of budget and financial accounts, including liaison with Elon University financial operations
• • Management of BT2P subgrants and working with Senior Project Manager on overseeing relationships with grantees
• Work with Director on development of grant proposals and oversight of grant management and reporting
• Work with Director to build and sustain campus relationships and collaborations
• Operational management of program and staff retreats, including hotel and meeting room reservations, catering, event contracts, attendee reimbursements, and other logistics
• Serving as Secretary to the Advisory Board, including scheduling and planning board discussions
• Supervising student workers who support BT2P functions such as website management, social media, and listserv - (Essential)

Special Instructions to Applicants: The search will remain open until the position is filled.