Job Description for the Finance and Administration Chief of Staff position. Review job description, requirements, and qualifications. Apply or register interest for the position.

Title: Finance and Administration Chief of Staff

Position Type: Staff Full-Time

Days Per Week: Monday - Friday

Hours Per Week: 40

VP Area: Finance and Administration

Department: Finance and Administration

Location: Elon Main Campus

Position Summary

The Chief of Staff (COS) is a critical leadership role responsible for ensuring the efficient and effective operation of the CFO's Office. Acting as a trusted confidant and strategic partner, the COS translates the CFO's vision into actionable goals, manages critical campus-wide projects, and serves as an independent advisor. This role requires extraordinary judgment, political acumen, and the ability to navigate complex administrative environments. The COS will support some initiatives for the AVP for Finance and Administration, work collaboratively with the F&A Leadership Team, and stakeholders across the campuses.

Benefits of Working at Elon

As an Elon University employee, you’ll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon’s personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University’s home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you’ll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation’s premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

28 annual days off, including holidays and vacation.

Immediate tuition remission for undergraduate courses

Tuition remission for approved graduate-level courses after 12 months of employment.

Retirement plan with an 8 percent contribution from the university.

Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.

Free use of campus fitness facilities.

Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.

Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon’s principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one’s identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Minimum Required Education and Experience

Bachelor’s degree and a minimum of five years’ experience in executive management support required.

Preferred Education and Experience

Advanced degrees, such as an MBA, Master of Public Administration (MPA) with professional experience preferred. Prior experience in higher education supporting senior executives is highly preferred.

Knowledge, Skills, and Abilities

Familiar with software, Including Microsoft Word, Excel, PowerPoint, One Drive, and Teams. Prior experience in higher education supporting senior executives is highly preferred. This position requires strict confidentiality with sensitivity to critical and confidential Information that will be accessed while exercising the duties and responsibilities of this position. Applicants must be highly organized, detail oriented, adaptable to the CFO's frequently changing schedule, possess strong interpersonal skills, able to respond to constructive feedback and at times, be flexible with hours as the CFO's schedule requires.

Job Duties

• Administrative Responsibilities
  • Provide support to the CFO and associate vice presidents
  • Draft, edit, and maintain correspondence including, compiling briefing materials, emails, memos, PowerPoint presentations, etc.
  • Manage calendar and time for the CFO and AVP for Finance including, meetings, appointments, speaking engagements, travel arrangements, etc.
  • Interact professionally with senior staff members, their teams, and other internal university stakeholders as well as external stakeholders
  • Communicate with Board of Trustee members occasionally, assist with writing and compiling fall and spring institutional and divisional priority reports, planning committee meetings, and division all-hands communication meeting.
  • Accompany CFO to meetings or events when needed, to support workflow
• Office Management
  • Manage office flow and welcome and assist all visitors and guests
  • Triage phone calls as needed
  • Maintain accurate distribution lists
  • Recruit, train, and supervise student work study assistants and office program assistants
• Event Planning
  • Plan and schedule in conjunction with members of the Finance and Administration leadership team the Finance and Administration annual communication meetings. retreats, speaking engagements, and conferences.
  • Responsible for scheduling of weekly leadership meetings and necessary logistics, such as creation of agendas and room reservations. Work with campus colleagues to coordinate and record minutes.
  • Contribute to university-wide events as needed.
  • Some responsibilities after-hours on weekdays and on weekends are expected.
• Inclusive Community Building Community is foundational to Elon and a shared responsibility within our residential campus. All who work at Elon should demonstrate an understanding of and engagement with Elon’s foundational commitment to relationships, mentoring and collaboration in a close-knit residential community. We embrace the shared responsibility to foster inclusive excellence within a strong residential community. Accordingly, employees are expected to join together and build connections in activities that foster an active and engaged campus environment and engage in professional development to support the shared responsibility of enriching diversity, equity, and inclusion through meaningful relationships and mentoring at Elon. Employees are encouraged to, for example, attend or participate in campus activities such as College Coffee, Numen Lumen, campus cultural events, athletic events, continuing education, professional development opportunities and trainings, employee resource groups and other university-sponsored activities to demonstrate an active commitment to the Elon community.