Elon University

Job Description for the Executive Assistant to the President position. Review job description, requirements, and qualifications. Apply or register interest for the position.

Executive Assistant to the President

  • Elon Campus, North Carolina, 27244
  • University Administration
  • Staff Full-Time
  • Closing at: Nov 20 2026 - 23:55 EST

Title: Executive Assistant to the President

Position Type: Staff Full-Time

Days Per Week: Monday - Friday

Hours Per Week: 40

VP Area: Office of the President

Department: President's Office

Location: Elon Main Campus

Position Summary

The Executive Assistant to the President provides critical administrative and operational support that enables the president to focus on strategic leadership and institutional priorities. This position serves as the primary gatekeeper and coordinator for the president's schedule, collects information needed to deepen the president’s understanding before engagements, drafts and reviews presidential communications, and facilitates daily operations, ensuring seamless execution of presidential duties and maintaining effective relationships with internal and external stakeholders. The role requires independent decision-making and discretion in managing confidential information and tactful communication on behalf of the president, while contributing to the efficient operation of the president's office. This position exists to maximize the president's effectiveness and accessibility while protecting the principal’s time for the most impactful university leadership activities.

Benefits of Working at Elon

As an Elon University employee, you’ll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon’s personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University’s home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you’ll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation’s premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

28 annual days off, including holidays and vacation.

Immediate tuition remission for undergraduate courses

Tuition remission for approved graduate-level courses after 12 months of employment.

Retirement plan with an 8 percent contribution from the university.

Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.

Free use of campus fitness facilities.

Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.

Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon’s principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one’s identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Minimum Required Education and Experience

Requires a bachelor’s degree and minimum of 10 years related experience and/or training.
Prior corporate, government, or higher education experience supporting senior executives or elected officials is highly preferred.

 

Knowledge, Skills, and Abilities

Independent judgment and discretion are required for the successful candidate who will often be responsible for high-level, confidential collaborations with others to assure success.
Experience drafting executive-level correspondence, supporting board and governance operations, and sensitive-issue communications.
Experience coordinating domestic and international travel, including private transportation.
Applicants must be highly organized, detail oriented, adaptable to an ever-changing schedule, possess strong interpersonal skills, and, at times, be flexible with their hours as the president’s schedule demands, including occasional evening and weekend work.
Expected: proficiency with calendar/office software (Microsoft suite, Outlook, etc.).

 

Job Duties

  • Calendar and Schedule Management Independently manages the president's daily and long-range workload and schedule, making decisions about appointments and engagements while prioritizing the president's time and availability.
  • Meeting and Event Coordination Prepares and collects meeting materials, coordinates room requests and reservations, and works with other departments to schedule individual meetings as well as university board and council meetings.
  • Communication and Correspondence Management Maintains the president's contact lists, handles correspondence, prioritizes telephone calls and daily mail, and communicates diplomatically with internal and external constituents.
  • Travel and Logistics Support Arranges travel plans, including flight and car services and related tracking, parking reservations, office supplies procurement, and other logistical details necessary for the president's success and efficient operations.
  • Information Management and Briefings Compiles daily and weekly briefing materials and confirms and verifies appointments with internal and external constituents to ensure accurate information flow.
  • Stakeholder Relations and Office Support Assists students, parents, alumni, friends of the university and other stakeholders by providing solutions or appropriate referrals, while supporting university senior staff and the overall operation of the president's office as needed.
  • Inclusive Community Building Community is foundational to Elon and a shared responsibility within our residential campus. All who work at Elon should demonstrate an understanding of and engagement with Elon’s foundational commitment to relationships, mentoring and collaboration in a close-knit residential community. We embrace the shared responsibility to foster inclusive excellence within a strong residential community. Accordingly, employees are expected to join together and build connections in activities that foster an active and engaged campus environment and engage in professional development to support the shared responsibility of enriching diversity, equity, and inclusion through meaningful relationships and mentoring at Elon. Employees are encouraged to, for example, attend or participate in campus activities such as College Coffee, Numen Lumen, campus cultural events, athletic events, continuing education, professional development opportunities and trainings, employee resource groups and other university-sponsored activities to demonstrate an active commitment to the Elon community.
  • Perform related duties as assigned, within your scope of practice. 

Apply now!

Similar Jobs

Executive Assistant to the President

President's Office
The Executive Assistant to the President provides critical administrative and operational support that enables the president to focus on strategic leadership and institutional priorities. This position serves as the primary gatekeeper and coordinator for the president's schedule, collects information needed to deepen the president’s understanding before engagements, drafts and reviews presidential communications, and facilitates daily operations, ensuring seamless execution of presidential duties and maintaining effective relationships with internal and external stakeholders. The role requires independent decision-making and discretion in managing confidential information and tactful communication on behalf of the president, while contributing to the efficient operation of the president's office. This position exists to maximize the president's effectiveness and accessibility while protecting the principal’s time for the most impactful university leadership activities.

Program Assistant, Study USA Los Angeles

Global Engagement
This position is based in Los Angeles (East Hollywood) and reports to the Director of Study USA. Elon in LA is located at 1370 N St Andrews Pl, Los Angeles, CA 90028 in The Preserve coworking space. Responsibilities include serving as the primary contact and support person for students enrolled in the Study USA Los Angeles programs (spring and summer). With a focus on experiential learning, students are immersed in a mix of coursework, co-curricular activities, and internships during their time in LA. This position will also support campus partners including alumni, admissions, career services, parent engagement, and advancement. The Program Assistant is expected to support both the Spring and Summer 2027 programs. Service will begin with virtual planning and preparation on January 5, 2026, continue through the spring semester, and conclude at the end of the summer program on August 1, 2027. The Spring program runs from January 28 through May 15, 2027, followed by the Summer program from May 27 through July 31, 2027. During the spring semester, the Program Assistant will support the Director of Study USA and the Director of Elon University Los Angeles in providing on-the-ground support to Study USA students and helping ensure a successful program experience. During the summer term, the Program Assistant will also support the LA Summer Faculty Director[NG1.1] to plan, coordinate, and implement a robust calendar of academic, professional, cultural, and community-building activities for program participants. Candidates must be available to live and work full-time in Los Angeles from January 20 through August 1, 2027, including evenings and weekends as program responsibilities require. Mandatory paid training in Elon’s Student Life policies and protocols including Title IX, inclusive excellence, student conduct, wellness, and living learning communities will be required before the start of the program. Preference will be given to applicants who can commit to the full appointment, including the spring planning period, Spring 2027 program, and Summer 2027 program.

Counselor

Counseling Services
The Counselor provides effective, evidence-based, and culturally responsive mental health services to support the emotional health and general well-being of Elon students. The Counselor functions as a generalist to provide direct clinical services (i.e., initial clinical assessments, individual and group counseling, crisis support) addressing a range of mental health concerns within the counseling center's scope of clinical care. Additionally, the Counselor is responsible for providing consultation, outreach and education activities, and care coordination support. This is a full-time, time-limited position, for the period October/November 2026 through May 31, 2027.

Program Assistant- Departments of Computer Science, Engineering & Physics
The Program Assistant for the Departments of Computer Science, Engineering and Physics provides support to faculty, staff, and students within the three departments and coordinates day-to-day operations. This vital member of the Elon University School of Engineering & Computing interacts daily with students, faculty, and staff by providing clerical and office management support, by supervising student employees, and by providing written/oral communications to both internal and external audiences. The position also works closely with the Office of the Dean and other units across the University.

Police Officer

Campus Safety & Police
The primary purpose of the Elon University Campus Safety & Police Department is to protect life and property while maintaining an atmosphere conducive to the educational mission of the University. The primary purpose of this position is to perform a variety of law enforcement, security, safety and community service duties associated with the protection of life and property and maintenance of order. Responsible for the detection and prevention of crime and the enforcement of all State and local laws, rules, policies and procedures while maintaining an atmosphere conducive to the educational mission of Elon University. Use problem-solving and communications skills to effectively interact with the multi-cultural and diverse campus population to resolve public safety issues.

Director of External Partnerships for the School of Engineering and Computing
Director of External Partnerships Working within the School of Engineering & Computing, the Director of External Partnerships (DEP) plays a critical role in enabling the growth of Elon's Engineering and Computer Science industry-sponsored programs and establishing partnerships that align value creation and learning. The DEP supports the execution of Elon’s strategic plan by creating opportunities for students to engage in impact-centered educational experiences, including the Senior Projects in Elon Engineering Design (SPEED) as well as new programs that are currently at the inception or prototype stage. The DEP’s responsibilities include the full cycle of business development, project development, and partner relationship management. Many responsibilities involve interactions with faculty, students, and staff in other areas of Elon University, as well as external constituents of various kinds (e.g., alumni, non-profit organizations, municipalities and educators at other institutions). These responsibilities will vary over time in response to opportunities and needs with a growing student population.