Job Description for the Program Assistant for Donor Relations position. Review job description, requirements, and qualifications. Apply or register interest for the position.

Title: Program Assistant for Donor Relations

Position Type: Staff Full-Time

Days Per Week: Monday – Friday

Hours Per Week: 40

VP Area: University Advancement

Position Summary

The program assistant is a key member of the donor relations team, with limited additional responsibilities to the advancement services and annual giving teams. The program assistant will assist in the implementation of the donor stewardship program through a variety of functions including, but not limited to, planning and executing individual and group events to thank and engage donors, preparing advancement communications, and providing overall support of the donor relations team.

Must be highly organized and efficient, with the ability to balance multiple tasks and responsibilities; demonstrate good judgment and attention to detail; show strong written, oral, and interpersonal communication skills; and work well both independently and as part of a team. This position also works closely with other departments within University Advancement and across campus.

Benefits of Working at Elon

As an Elon University employee, you’ll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon’s personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University’s home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you’ll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation’s premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

28 annual days off, including holidays and vacation.

Immediate tuition remission for undergraduate courses

Tuition remission for approved graduate-level courses after 12 months of employment.

Retirement plan with an 8 percent contribution from the university.

Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.

Free use of campus fitness facilities.

Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.

Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon’s principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one’s identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Minimum Required Education and Experience

High school diploma or GED with a minimum of 3 years of experience working in a front desk/office support position, preferably in a higher education and/or nonprofit setting, and event planning and execution experience.

Preferred Education and Experiences

Associate, vocational, or technical school degree; Bachelor’s degree

Job Duties

• Assist with the planning and execution of campus events, including contacting vendors, organizing timelines, and carrying out assigned day-of tasks
• Carefully prepare, review, and edit various types of communications
• Manage emails accounts for donor relations and annual giving
• Systematically review and update credit card information for recurring gifts and sending donor packets for annual giving
• Assist with itinerary and travel plans
• Maintain a professional and welcoming office environment by greeting visitors, answering calls and directing specific requests to the appropriate office or staff
• Enter and update information in constituent database (such as event RSVPs) and as projects require
• Prepare tax receipts for gifts to the university
• Serve as building manager
• Participate or lead, as needed, in special department projects
• Attend and participate in staff development opportunities
• Assist in the management of the donor relations budget; monitor and reconcile expenses
• Process purchase, work, print and catering orders; maintain financial records
• Manage procurement card expenses and allocations for the donor relations team