Job Description for the Facilities Operations Specialist position. Review job description, requirements, and qualifications. Apply or register interest for the position.

Title: Facilities Operations Specialist

Position Type: Staff Full-Time

Days Per Week: Monday - Friday

Hours Per Week: 40

VP Area: Finance and Administration

Department: Facilities Management

Position Summary

This position manages the Facilities Management Preventative Maintenance program and assists with the development and management of the facilities renewal planning program through facilities inspections, and data analysis of the CMMS in close coordination with department supervisors. Conducts design review to ensure alignment with university standards, and coordinates start of equipment and training of MEP equipment.

Benefits of Working at Elon

As an Elon University employee, you’ll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon’s personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University’s home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you’ll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation’s premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

28 annual days off, including holidays and vacation.

Immediate tuition remission for undergraduate courses

Tuition remission for approved graduate-level courses after 12 months of employment.

Retirement plan with an 8 percent contribution from the university.

Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.

Free use of campus fitness facilities.

Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.

Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon’s principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one’s identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service

Minimum Required Education and Experience

Associate degree, or vocational or technical school degree – Field of study: HVAC, Plumbing, Electrical, Engineering/Construction Technology

Preferred Education and Experience

Bachelor’s degree – Field of study: Bachelor’s Degree in Engineering/Engineering Technology, Construction Management, Building Maintenance, or a related building maintenance or construction field.

Required Other Training, Certifications, or Licensing

State licensure in a building trade such as mechanical, electrical, and plumbing is desirable. Must have a valid North Carolina driver’s license and be insurable by university carrier.

Job Duties

• Preventative Maintenance Program Manager • Plans, organizes, maintains, and manages the operations and reliability of university facilities and general infrastructure systems. Establishes and monitors preventative maintenance processes and programs and facility inspection processes. • Works with CMMS administrator to develop and modify preventative maintenance program, including updating preventative maintenance routines to incorporate new systems and update existing systems based on manufacturer’s maintenance schedules. • Inspects work performed by contractors for boilers, HVAC, plumbing, and electrical systems, for compliance with university standards and all applicable codes. • Develop and administer QA/QC program for Preventative Maintenance 
• Facilities Renewal Planning • Assist with the development, management, and coordination of the facility renewal program and facilities assessment program; make prioritized recommendations as to the expenditure of budgeted renewal funds • Analyze work order history via FM’s computerized maintenance management system (CMMS) to identify possible maintenance/repair trends that may indicate areas of need. • Assist with the management of various building inspection programs—both by subject matter experts and Elon staff. Interpret findings and assimilate them into the overall facility renewal plan. Ensure related documentation is up-to-date. 
• Constructability and Design Review • Provide review and MEP design assistance and submittal review for the construction department. • Coordinate start-up MEP training of new/remodeled facilities for Facilities Maintenance Trades. • Track punch list creation and facilitate completion in coordination with Planning Design and Construction
• Facilities Condition Assessments • Perform in-depth inspections of campus building systems such as electrical, plumbing, heating, and ventilation systems, building envelope systems, and architectural/structural components and document findings. Cross-reference inspection findings against existing facility renewal project lists and other documentation. • Assist with the development, management, and coordination of the facility renewal program and facilities assessment program; make prioritized recommendations as to the expenditure of budgeted renewal funds.