Job Description for the Program Coordinator position. Review job description, requirements, and qualifications. Apply or register interest for the position.

Title: Program Coordinator

Position Type: Staff Full-Time

Days Per Week: Monday - Friday

Hours Per Week: 40

VP Area: Office of the Provost and Academic Affairs

Department: Center for Engaged Learning

Position Summary

The program coordinator plans short- and long-term events, facilitates reimbursements for grants and other programs, and provides editorial assistance on scholarly and web-based writing projects. These and other responsibilities provide administrative and budget support for the Center for the Advancement of Teaching and Learning (CATL), the Center for Engaged Learning (CEL), and affiliated administrators.

Benefits of Working at Elon

Benefits of Working at Elon: Full-time Position

As an Elon University employee, you’ll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon’s personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University’s home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you’ll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation’s premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

28 annual days off, including holidays and vacation.

Immediate tuition remission for undergraduate courses

Tuition remission for approved graduate-level courses after 12 months of employment.

Retirement plan with an 8 percent contribution from the university.

Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.

Free use of campus fitness facilities.

Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.

Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon’s principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one’s identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Minimum Required Education and Experience

Associate's degree, or vocational or technical school degree, plus 3-5 years of relevant work experience and/or training. A minimum of 1 year of experience in event planning, project coordination, and budget management.

Preferred Education and Experience

Bachelor's degree

Required Other Training, Certifications, or Licensing

Job Duties

• The program coordinator plans short- and long-term events. Duties include: creating and following detailed planning timelines; identifying and booking appropriate facilities on and off campus; coordinating and ordering catering; arranging transportation and accommodations for local, national, and international visitors; communicating with participants via email and phone; managing registration systems; overseeing websites, online showcases, and social media platforms; and sustaining positive working relationships with participants and on- and off-campus resource providers. 
• The program coordinator facilitates reimbursements for grants and other programs. The program coordinator fields applications, handles funds disbursements, communicates with funding recipients, and keeps detailed records of transactions.
• The program coordinator provides administrative and budget support for the Center for the Advancement of Teaching and Learning (CATL), the Center for Engaged Learning (CEL), and affiliated administrators. The program coordinator manages budgets and spreadsheets, reconciles staff P-Card purchases, and keeps detailed records of transactions in shadow budgets.
• The program coordinator provides editorial assistance on scholarly and web-based writing projects, including copyediting and drafting a range of different short writing projects (e.g., center newsletters, center web pages, Today at Elon articles, etc.). 
• Additionally, the program coordinator carries out administrative duties including answering telephones, scheduling meetings, maintaining digital and paper filing systems, ordering office supplies, reconciling monthly credit card charges and processing statements, submitting work orders for building repairs, hiring and supervising student workers, and managing library holdings.  
• The program coordinator participates in professional development opportunities related to their position responsibilities (e.g., employee resource group sessions on supervising student employees, technology workshops or training opportunities on technologies used by the centers, etc.).

Special Instructions to Applicants: Please submit a cover letter describing your interest in and relevant qualifications for the posiiton, your current resume, and a list of 3 references with contact information.