Job Description for the Executive Assistant to the Provost and Vice President for Academic Affairs position. Review job description, requirements, and qualifications. Apply or register interest for the position.

Title: Executive Assistant to the Provost and Vice President for Academic Affairs

Position Type: Staff Full-Time

Days Per Week: Monday - Friday

Hours Per Week: 40

VP Area: Office of the Provost and Academic Affairs

Department: Provost

Position Summary

The executive assistant provides the highest-level administrative support, in a high energy, fast-paced environment, to the provost and vice president for academic affairs. The executive assistant works cooperatively with the provost and members of the provost’s leadership team to carry out the division’s mission, strategic goals, and objectives as part of the overall university mission. This position utilizes one’s skills to ensure efficient operation within the division and across the campus community.

Benefits of Working at Elon

Benefits of Working at Elon: Full-time Position

As an Elon University employee, you’ll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon’s personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University’s home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you’ll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation’s premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

28 annual days off, including holidays and vacation.

Immediate tuition remission for undergraduate courses

Tuition remission for approved graduate-level courses after 12 months of employment.

Retirement plan with an 8 percent contribution from the university.

Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.

Free use of campus fitness facilities.

Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.

Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon’s principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one’s identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Minimum Required Education and Experience

Bachelor’s degree and a minimum of five years’ experience in executive management support required.

Preferred Education and Experience

A master’s or professional degree with professional experience preferred.

Job Duties

• Administrative Responsibilities - Provide support to the provost and vice president for academic affairs - Draft, edit, and maintain correspondence including but not limited to compiling briefing materials, emails, memos, PowerPoint presentations. - Manage calendar and time for the provost and vice president of academic affairs including, meetings, appointments, speaking engagements, travel arrangements, etc. - Interact professionally with senior staff members, their teams, and other internal university stakeholders as well as external stakeholders - Communicate with the Board of Trustees, assist with writing and compiling fall and spring reports, planning committee meetings, and recording minutes - Accompany provost and vice president for academic affairs to meetings or events when needed, to support workflow
• Office Management - Manage office flow and welcome and assist all visitors and guests during the weekday hours when the office is open from 8:00am to 5:00pm. - Triage phone calls - Maintain accurate distribution lists - Correlate voting in faculty meetings to appropriate changes in policies, procedures, and curriculum. - Edit, update, and revise the faculty handbook each year in collaboration with Academic Council. Attend faculty handbook subcommittee meetings as needed. - Recruit, train, and supervise student work study assistants 
• Event Planning - Plan and schedule in conjunction with members of the provost leadership team the advisory council and committee meetings - Plan and schedule in conjunction with the academic affairs chief of staff and members of the President's office the promotion and tenure dinner, continuance recognition luncheon, retirement receptions, new faculty lunches, events with Admissions, Orientation Leaders and Student Life, etc. - Responsible for scheduling of faculty meetings and necessary logistics, such as creation of agendas and room reservations. Work with campus colleagues to coordinate and record minutes - Contribute to university-wide events as needed -Some responsibilities after-hours on weekdays and on weekends are expected.